Privacy Policy

ACCEPTANCE OF TERMS

This Privacy Policy discloses the privacy practices of the illumiNationsgathering, Inc. (“illumiNationsgathering,” “we,” “us,” “our”) and applies to the information or data we collect on illumiNationsgathering (the “Website”), affiliated websites and subdomains and through online resources or communications delivered by us, including, but not limited to, email communications regarding our work and mission and content available through our Website or other sources (collectively, the “Systems”).

We are dedicated to protecting and properly handling private and personal information, and we take your privacy very seriously. This Privacy Policy explains how we collect, process, use, and share your personal information.

The definition of "personal information" varies based on the applicable laws. In Europe, it encompasses all information that directly or indirectly relates to an individual, including "personal data" as defined by the General Data Protection Regulation (GDPR). If GDPR or other EU privacy laws are relevant to you, this Privacy Policy outlines how you can exercise your rights.

We may update this Privacy Policy from time to time, so we encourage you to review it regularly. If there are any changes in how we handle your personal information, we will inform you through email or a prominent notice on our website. This will include details about how these changes may affect you.

By using this website, you agree to the terms outlined in our Privacy Policy and Terms of Service. If you do not agree to these terms, please refrain from using this website or its systems.

USING OUR SYSTEMS

Please read our Terms of Use to find out more about the requirements for using our Systems. Please note that individual applications are governed by terms of use customized for that specific application.

HOW WE USE YOUR PERSONAL INFORMATION

How we use your Personal Information
To allow you to login and to access our Systems
For advocacy and fundraising
To process donations
For statutory reporting
To enhance your experience, we maintain an audit trail for data access, troubleshooting, and system maintenance.
To respond to complaints and requests
The types of Personal Information involved
Identity data; authentication data
Identity data; Financial data; financial transaction data; contact details; contact details; marketing & communication data
Identity data; Financial data; financial transaction data; contact details; and tax status
Identity data; contact details; tax status
Identity data; Historical transaction data; contact details; system data; audit logs; and location data; marketing & communication data; demographics
Identity data; contact details; historical transaction data; application data
Legal Basis
Contract and Legitimate Interests
Legitimate Interest
Contract and Legitimate interests
Legal Obligations and Legitimate Interests
Legitimate Interest
Legal Obligations and Legitimate Interests
Legitimate Interest
To ensure that your accounts on our Systems are kept safe and private
To offer opportunities for you to partner with us through financial giving, communication or prayer
To securely receive your donation toward our charitable aims
We may have responsibilities to report to the authorities in other countries
To manage, protect, and improve our Systems; to ensure that our services run effectively and to track who is accessing your data
To ensure that your concerns are addressed

HOW WE COLLECT PERSONAL INFORMATION

We collect personal information about you through:

    • Direct Interactions– When you inquire about our activities, participate in an event with us, make a donation, or register through one of our websites or at an event, you may provide us with your personal information. If you meet with us for discipleship or spiritual advice, we may take confidential notes to assist with your spiritual guidance and support. If you would prefer that we do not take notes, please let us know. The information you share is entirely at your discretion.
    • Cookies and other digital technologies– when you interact with our Systems we may use cookies and other digital technologies to track activities.
    • Third parties [or other publicly available sources]– We may occasionally acquire personal information about you from third parties and public sources, such as US Census Data. We will only collect personal information from those third parties if they have obtained it legally and appropriately.
    • Referral of Information by Individuals– Your name and contact details may have been shared with us by someone you know who thought you might be interested in learning about our ministry, as outlined in section 2.

TYPES OF PERSONAL INFORMATION THAT WE COLLECT

We collect the following types of personal information:

    • Application Data– employment history, qualifications and references (if applicable).
    • Authentication Data– usernames and password used in our Systems.
    • Contact Details– email address, postal address, and telephone number.
    • Demographics– information that allows us to better understand who you are and the Bible Translation projects in which you are most interested.
    • Financial Data– bank account and payment bank details.
    • Financial Transaction Data– details about donations you have made.
    • Historical Transaction Data– communication history, your past donations, applications and interactions with us.
    • Identity Data– name, date of birth, gender, marital status.
    • Location Data– physical location, including IP address, and lat/long coordinates and country of origin (where applicable).
    • Marketing & Communications Data– preference in receiving marketing or communication from illumiNations
    • System Data– Information about how you use our Systems.
    • Tax Status– Information for statutory reporting.

HOW/WHEN WE DISCLOSE PERSONAL INFORMATION

IllumiNationsgathering is an alliance of Bible translation agencies and resource partners. The primary goal of this initiative is to eradicate Bible poverty by making God's Word accessible in every language by 2033. The illumiNationsgathering is a significant fundraising and collaborative event to support this mission.
As an alliance of charitable organizations, illumiNationsgathering relies on the financial generosity of individuals and organizations to support our mission of ensuring that all people have access to God’s Word. To further our collective mission, we may share donor contact information, wealth screening data, and other relevant information with these allied organizations to make our ministry efforts, prayer requests, and fundraising more efficient and successful. Each of these organizations has its own privacy policy and online resources. We encourage you to review the privacy policies of each organization if you have any questions about their privacy practices. If you would prefer that we do not share your information for outreach and donor identification purposes with our allied organizations, please let us know, please contact us at events@illuminationsgathering.org.

We generally do not share your personal information, including your email address, with anyone outside our organization without your permission. However, we may need to share your information with our partners and agents who provide goods and services on our behalf. Your information may be disclosed in the following situations:

  • To other parts of our organization;
  • To our Alliance Organizations;
  • To public or regulatory authorities, including in response to requests by law enforcement or other governmental entities, in response to requests by third parties in response to subpoenas, court orders or other legal processes, or when we believe it is necessary to exercise our legal rights or defend against legal claims; and
  • To third party service providers, including:
    • Cloud service providers for the hosting of apps and sites;
    • Direct and email marketing service providers (e.g. MailChimp); and
    • Companies that assist us in processing your donations.

We take measures to protect your information and have contractual agreements in place that require all third-party service providers to ensure the security of your personal data. They must handle your data in accordance with our data protection policies and applicable laws. We do not permit third-party service providers to use your personal information for their own purposes; they are only authorized to process your data according to our instructions.

YOUR RIGHTS

The following rights under the GDPR are available to individuals located in the European Economic Area (EEA). If you would like to exercise any of these rights, please email us at events@illuminationsgathering.org. We will respond to your request within 30 days of receiving it. To ensure that we can accurately address your request, we may ask for reasonable documentation to verify your identity. This is to prevent us from accidentally sharing your personal information with someone else.

Editing and updating personal information. If you need to edit or update your personal information, you can do so directly on the site. Our systems provide various options for you to access, modify, and change the information you previously submitted. This includes your donor or customer record (for registered users only), email address, postal address, and email preferences. If our systems do not allow you to edit your personal information, or if you would like to update any personal information we have about you, please contact us to request the update.at events@illuminationsgathering.org. Please make sure to provide us with all the information we need to be able to address your request, including both the old and new information.

Accessing personal information. You can request details about the personal information we hold about you. We will confirm whether we are processing any of your personal information and provide you with additional details, including the types of information we have, where we collected it, how we use it (including the legal basis for our processing), how long we expect to retain it, information about any automated decision-making or profiling, and the safeguards in place for data transfers to non-EEA countries. This is subject to the limitations set out in applicable laws and regulations. If you request it, we will provide you with a copy of your personal information. Please note that we may charge a fee to cover our administrative costs, especially if the requests are manifestly unsubstantiated or excessive.

Deletion of personal information. Upon your request, we will delete your personal information if any of the following conditions are satisfied.:

    • Your personal information is no longer necessary for the purpose for which illumiNationsgathering originally collected and processed it,
    • You withdraw consent which formed the basis of retaining and processing your personal information;
    • You have successfully objected to the processing of your personal information;
    • Your personal information was processed unlawfully, or
    • We are required to delete your personal information to comply with our legal obligations.

We will evaluate requests individually, and we may not fulfill your request if it requires processing your personal information.:

    • To exercise the right of freedom of expression and information,
    • To comply with our legal obligations,
    • To establish, exercise or defend a legal claim, or
    • To perform a task in the public interest.

If this is the case, we will inform you of the reasons for your request's rejection.

Restriction of processing of personal information. You have the right to request us to limit the processing of your personal information if:

    • You dispute the accuracy of your personal information,
    • Your personal information was processed unlawfully and you request a limitation on processing, rather than a deletion of your personal information,
    • We no longer need to process your personal information, but you need your personal information to establish, exercise or defend a legal claim, or
    • You have objected to our processing of your personal information based on our legitimate interests, pending verification of whether we have a valid overriding legitimate ground for such processing.

We may need to retain some of your personal data in addition to what you have requested we retain or process. This is necessary to ensure we can comply with your request to limit processing or for other legal obligations. If we are required to retain any additional personal data, we will inform you about the specific data we need to keep and the reasons for its continued processing.

Objecting to certain types of processing including automated decision making. If we process your personal information based on our legitimate interests, you have the right to object to this processing for reasons specific to your situation. We will stop processing your personal data unless we have compelling legitimate grounds for continuing. Additionally, if we make decisions through automated processing that have a legal or significant impact on you, you also have the right to object to such automated decision-making.

Portability of personal information. You can request your personal information be sent in a structured, commonly used, machine-readable format to yourself or another specified third party if:

    • You provided us with the personal information,
    • The lawful basis for processing of your personal information is based on your consent or the performance of a contract, or
    • The processing is carried out by automated means.

Withdrawing consent. We primarily process your data based on legitimate business interests. However, if we rely on your consent as the basis for processing, you have the right to withdraw that consent at any time. We will respond to your request promptly. Please note that if you withdraw your consent, we may not be able to provide some of our products and services to you. Additionally, you have the right to object to the processing of your personal information for direct marketing purposes, and we will also address that request promptly.

Filing a complaint with a data protection authority. We will try to resolve any problems that you have but you are always able to contact your local data protection authority for assistance or to make a complaint.

INTERNATIONAL TRANSFER OF YOUR PERSONAL INFORMATION

We are an international organization, and we may need to transfer your personal information to other countries. If you are located in the United Kingdom or the European Economic Area (EEA), please be aware that we might need to transfer your data outside of the UK and EEA for processing. We will only transfer your personal information outside of these regions if there are adequate safeguards in place and in full compliance with applicable laws.

Some of your personal information may be transferred to countries that the European Commission has deemed to provide an adequate level of protection. In addition, we have established standard contractual clauses with our partners and service providers located outside these countries to ensure your information is protected during these transfers and that they comply with legal requirements.

SECURITY

We have implemented appropriate security measures to safeguard your personal information from accidental loss, misuse, unauthorized access, alteration, or disclosure. These measures include technical, administrative, and physical safeguards to ensure that any information we collect is stored and processed securely.

Data Encryption. We use industry-standard encryption protocols, such as Secure Sockets Layer (SSL) and Transport Layer Security (TLS), to encrypt data transmitted between our website and users' browsers. This ensures that sensitive information, such as personal details and payment information, is protected from unauthorized access during transmission.

Payment Processing through Third-Party Security. To ensure the security of payment transactions, we use reputable third-party payment processors that comply with industry standards and regulations, such as the Payment Card Industry Data Security Standard (PCI DSS). This includes:

    • Redirecting users to secure third-party payment gateways for processing transactions
    • Ensuring that third-party payment processors use strong encryption and security measures to protect payment information
    • Regularly reviewing and assessing the security practices of our third-party payment.

We have procedures for dealing with any suspected personal data breach, and we will promptly notify you and any applicable regulator of a breach in accordance with our legal obligations.

Regular Security Audits and Vulnerability Assessments. We conduct regular security audits and vulnerability assessments to identify and address potential security weaknesses. This includes:

    • Regularly scanning our website for vulnerabilities
    • Conducting penetration testing to simulate potential attacks
    • Reviewing and updating our security policies and procedures

By implementing these security measures, illumiNationsgathering is dedicated to providing a secure online experience for our users. We continuously review and enhance our security practices to stay ahead of emerging threats and ensure the ongoing protection of our website and users' data.

COOKIES

Our systems may use cookies to track website activities, save your password, or deliver content tailored to your interests. A cookie is a small data file that certain websites store on your hard drive when you visit them. This file can contain information like a user ID that the site uses to monitor the pages you’ve visited. The only personal information a cookie can hold is information that you provide.

Most web browsers automatically accept cookies, but you can usually change your browser settings to decline them if you prefer. However, if you choose to decline cookies, you may not be able to fully experience certain interactive features of our systems or access all the services they offer.

HOW LONG WE KEEP YOUR PERSONAL INFORMATION

We retain your information only as long as necessary to fulfill the purposes mentioned above and to comply with any legal, tax, or reporting obligations.

Your personal information will not be kept for longer than necessary, and generally, we will retain it for up to seven years after your last interaction with us (such as making a donation or using one of our systems). In some cases, we may retain your data for longer than seven years if we are unable to delete it due to legal or technical reasons.

We may also retain your information for statistical purposes. If we do so, we will ensure that your privacy is protected and that your data is only used for these statistical purposes.

THIRD PARTIES

This website and its systems may contain links to third-party websites operated by other organizations, content providers, or advertisers. When you click on a link or button that directs you to an outside website, you will leave our site, and our Privacy Policy will no longer apply. It is important to read the privacy policy of the third-party website to understand how your personal information will be used.

Additionally, we may provide content created by third parties on some of our systems. These third-party providers have their own privacy policies. We are not responsible for the privacy practices or content provided by such third parties.

CHILDREN

We do not knowingly collect personal information from children under the age of 13. If we discover that we have accidentally collected such information, we will delete it from our records as soon as possible.

Minors under the age of 18 should seek permission and assistance from a parent or legal guardian before registering with our systems, purchasing products or materials, or participating in activities that require the submission of personally identifiable information. Parents may also choose to provide information about their minor for the purpose of participation in activities on our systems. Parents and legal guardians have the right to request the removal of any information collected about their child from our systems at any time.

CONTACT

If you have any questions about this policy or the way we use your personal information, you may contact us at events@illuminationsgathering.org.